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Snippet Name: Export table to Excel or MS Word file

Description: Export a mySQL database table to an EXCEL file. A database table dump to a WORD document possible also.

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Author: CoderZone
Language: PHP
Highlight Mode: PHP
Last Modified: March 16th, 2009

<?php
 
//EDIT YOUR MySQL Connection Info:
$DB_Server = "";        //your MySQL Server
$DB_Username = "";                 //your MySQL User Name
$DB_Password = "";                //your MySQL Password
$DB_DBName = "";                //your MySQL Database Name
$DB_TBLName = "";                //your MySQL Table Name
 
//$DB_TBLName,  $DB_DBName, may also be commented out & passed to the browser
//as parameters in a query string, so that this code may be easily reused for
//any MySQL table or any MySQL database on your server
 
//DEFINE SQL QUERY:
//edit this to suit your needs
$sql = "Select * from $DB_TBLName";
 
//Optional: print out title to top of Excel or Word file with Timestamp
//for when file was generated:
//set $Use_Titel = 1 to generate title, 0 not to use title
$Use_Title = 1;
//define date for title: EDIT this to create the time-format you need
$now_date = date('m-d-Y H:i');
//define title for .doc or .xls file: EDIT this if you want
$title = "Dump For Table $DB_TBLName from Database $DB_DBName on $now_date";
/*
 
Leave the connection info below as it is:
just edit the above.
 
(Editing of code past this point recommended only for advanced users.)
*/
//create MySQL connection
$Connect = @mysql_connect($DB_Server, $DB_Username, $DB_Password)
     or die("Couldn't connect to MySQL:<br>" . mysql_error() . "<br>" . mysql_errno());
//select database
$Db = @mysql_select_db($DB_DBName, $Connect)
     or die("Couldn't select database:<br>" . mysql_error(). "<br>" . mysql_errno());
//execute query
$result = @mysql_query($sql,$Connect)
     or die("Couldn't execute query:<br>" . mysql_error(). "<br>" . mysql_errno());
 
//if this parameter is included ($w=1), file returned will be in word format ('.doc')
//if parameter is not included, file returned will be in excel format ('.xls')
if (isset($w) && ($w==1))
{
     $file_type = "msword";
     $file_ending = "doc";
}else {
     $file_type = "vnd.ms-excel";
     $file_ending = "xls";
}
//header info for browser: determines file type ('.doc' or '.xls')
header("Content-Type: application/$file_type");
header("Content-Disposition: attachment; filename=database_dump.$file_ending");
header("Pragma: no-cache");
header("Expires: 0");
 
/*    Start of Formatting for Word or Excel    */
 
if (isset($w) && ($w==1)) //check for $w again
{
     /*    FORMATTING FOR WORD DOCUMENTS ('.doc')   */
     //create title with timestamp:
     if ($Use_Title == 1)
     {
         echo("$title\n\n");
     }
     //define separator (defines columns in excel & tabs in word)
     $sep = "\n"; //new line character
 
     while($row = mysql_fetch_row($result))
     {
         //set_time_limit(60); // HaRa
         $schema_insert = "";
         for($j=0; $j<mysql_num_fields($result);$j++)
         {
         //define field names
         $field_name = mysql_field_name($result,$j);
         //will show name of fields
         $schema_insert .= "$field_name:\t";
             if(!isset($row[$j])) {
                 $schema_insert .= "NULL".$sep;
                 }
             elseif ($row[$j] != "") {
                 $schema_insert .= "$row[$j]".$sep;
                 }
             else {
                 $schema_insert .= "".$sep;
                 }
         }
         $schema_insert = str_replace($sep."$", "", $schema_insert);
         $schema_insert .= "\t";
         print(trim($schema_insert));
         //end of each mysql row
         //creates line to separate data from each MySQL table row
         print "\n----------------------------------------------------\n";
     }
}else{
     /*    FORMATTING FOR EXCEL DOCUMENTS ('.xls')   */
     //create title with timestamp:
     if ($Use_Title == 1)
     {
         echo("$title\n");
     }
     //define separator (defines columns in excel & tabs in word)
     $sep = "\t"; //tabbed character
 
     //start of printing column names as names of MySQL fields
     for ($i = 0; $i < mysql_num_fields($result); $i++)
     {
         echo mysql_field_name($result,$i) . "\t";
     }
     print("\n");
     //end of printing column names
 
     //start while loop to get data
     while($row = mysql_fetch_row($result))
     {
         //set_time_limit(60); // HaRa
         $schema_insert = "";
         for($j=0; $j<mysql_num_fields($result);$j++)
         {
             if(!isset($row[$j]))
                 $schema_insert .= "NULL".$sep;
             elseif ($row[$j] != "")
                 $schema_insert .= "$row[$j]".$sep;
             else
                 $schema_insert .= "".$sep;
         }
         $schema_insert = str_replace($sep."$", "", $schema_insert);
         //following fix suggested by Josue (thanks, Josue!)
         //this corrects output in excel when table fields contain \n or \r
         //these two characters are now replaced with a space
         $schema_insert = preg_replace("/\r\n|\n\r|\n|\r/", " ", $schema_insert);
         $schema_insert .= "\t";
         print(trim($schema_insert));
         print "\n";
     }
}
 
?>
 
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